Office Assistant Jobs Opening in Apex Services at Ashok Nagar, Chennai
Job Description
Position Overview
We are seeking a dedicated, organized, and proactive Office Assistant to support our administrative and operational functions. The ideal candidate will be responsible for handling office tasks, coordinating communication, assisting various departments, and ensuring smooth day-to-day operations. This role requires someone with excellent communication skills, a warm personality, and the ability to work effectively under limited supervision.
The Office Assistant acts as the backbone of the organization, supporting managers, employees, and clients by performing various administrative duties to maintain an efficient and professional workplace environment.
Key Responsibilities
1. Administrative Support
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Manage daily office operations and provide administrative assistance to the management and team members.
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Handle word processing, prepare letters, memos, presentations, and other documentation as required.
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Draft, edit, and format official correspondence with clarity and professionalism.
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Maintain accurate filing systems (both physical and digital) for easy retrieval of documents.
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Assist with preparing reports, maintaining records, and organizing company data.
2. Front Desk and Reception Duties
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Greet visitors, clients, and employees with a positive and welcoming attitude.
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Answer, screen, and direct phone calls to the appropriate departments or personnel.
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Handle incoming and outgoing correspondence, including emails, couriers, and postal mail.
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Schedule and coordinate appointments, meetings, and conference calls as needed.
3. Office Coordination and Support
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Coordinate office activities to ensure seamless workflow between departments.
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Maintain office supplies by monitoring inventory, placing orders, and managing stock.
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Ensure that office equipment such as printers, copiers, and phones are in good working condition.
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Collaborate with vendors, suppliers, and service providers for office-related requirements.
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Assist in organizing company events, workshops, and employee engagement activities.
4. Documentation and Record-Keeping
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Maintain employee records, invoices, bills, and other essential documents accurately.
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Update databases, spreadsheets, and systems to keep information organized and accessible.
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Assist the HR and Finance teams with basic documentation and data entry tasks.
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Ensure confidentiality and security of company information at all times.
5. Communication and Coordination
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Act as a point of contact between management, employees, and external stakeholders.
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Handle inquiries from clients and customers professionally and promptly.
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Ensure effective internal communication by circulating announcements and updates.
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Support team members by coordinating schedules and following up on tasks.
Required Skills and Competencies
1. Communication Skills
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Excellent verbal and written communication skills in English and local languages.
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Ability to draft professional emails, letters, and reports with clarity.
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Confident in interacting with employees, management, and clients.
2. Organizational Skills
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Strong ability to prioritize tasks, manage time, and meet deadlines.
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Capability to handle multiple tasks simultaneously in a fast-paced environment.
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Detail-oriented and focused on delivering error-free work.
3. Technical Skills
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Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
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Familiarity with email systems, printers, and office software tools.
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Knowledge of data entry and database management will be an added advantage.
4. Interpersonal Skills
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Warm, friendly, and approachable personality.
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Ability to work collaboratively within a team as well as independently.
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High levels of professionalism, patience, and adaptability.
5. Problem-Solving Skills
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Proactive in identifying office-related issues and suggesting solutions.
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Ability to handle unexpected situations and resolve them efficiently.
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Quick learner with a positive attitude towards taking on new challenges.
Educational Qualifications
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Mandatory: High school diploma, intermediate, or equivalent.
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Preferred: Bachelor’s degree or diploma in Administration, Business Management, or a related field.
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Certifications in office management, business communication, or IT skills will be an added advantage.
More information about this Office Assistant Job
Please go through the below FAQs to get all answers related to the given Office Assistant job
- What are the job requirements to apply for this Office Assistant job position?
- Ans: A candidate must have a minimum of fresher as an Office Assistant
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: Diploma, B.Com, B.Pharm, BA, BBA/BBM, BCA, BE/B.Tech, 12th Pass (HSE), MHA(HEALTH)
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Office Assistant is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Office Assistant position?
- Ans: There are immediate 1 job openings for Office Assistant in our Organisation.
Job Particulars
About Company
Chennai 
Freshers 
Salary not disclosed 
B.Com, BA
Chennai
Freshers
Salary not disclosed
10th Pass (SSC), 12th Pass (HSE), No Education/Schooling, Other Course
Chennai
Freshers
Salary not disclosed
10th Pass (SSC)
Chennai
Freshers
Salary not disclosed
Diploma, B.Com, BBA/BBM, 10th Pass (SSC), 12th Pass (HSE)
Chennai
Freshers
Salary not disclosed
B.Com, BA, BBA/BBM, BCA, BE/B.Tech(Environmental Engineering, Fashion / Design Technology, Food Technology, Industrial Engineering, Information Science/Technology (IS/IT), Manufacturing /Automation Engineering, Marine Engineering, Mechanical Engineering, Metallurgical /Materials Engineering, Mineral / Mining Engineering, Petroleum / Petrochemical Engineering, Printing /Paper/Pulp Technology, Production / Plant Engineering, Textile /Leather Technology, Fire Technology & Safety Engineering, Electronics & Instrumentation Engineering, Computer Science and Engineering (AI & ML), Computer Science and Applied Mathematics (CSAM), Computer Science and Design (CSD), Computer Science and Social Sciences (CSSS), Computer Science and Biosciences (CSB), Electronics and VLSI Engineering (EVE), Packaging Technology, Electronics and Biomedical Engineering, Electrical Instrumentation Engineering, Robotics and Artificial Intelligence, NanoTechnology (NT), Computational Biology)
Chennai
0 to 2 Years
Salary not disclosed
B.Com, BA, BBA/BBM, BCA, BMS
Delhi, Gurgaon, Chennai
1 to 3+ Years
Salary not disclosed
BA(Business Economics, Business Management, Economics, English, Hindi, Human Rights, Journalism and Mass Communication), MA(Business Economics, Business Management, English, Hindi, Philosophy), BBA/BBM, Other Graduate(Other Graduate)
Chennai
Freshers
Salary not disclosed
B.Com, BBA/BBM, Other Graduate
Chennai
Freshers
Salary not disclosed
LLM, B.Arch, Certificate Course (ITI), Diploma, M Phil / Ph.D, B.Com, B.Pharm, BA, M.Arch, M.Com, M.Pharm, MA, BBA/BBM, BCA, BDS, BE/B.Tech, MBA/PGDM, BEd, BHM, BSc, MCA, MD, MDS, ME/M.Tech, BVSc, CA, CS, ICWA, LLB, MBBS, MEd, MHM, MS, MSc, MSW, PG Diploma, 10th Pass (SSC), 12th Pass (HSE), No Education/Schooling, Upto 9th Std, Vocational Training, B.Design, B.FashionTech, BFA, BAMS, BHMS, MVSc, B.P.Ed, MPEd, B.F.Sc(Fisheries), M.F.Sc(Fisheries), BSW, Other Graduate, Other Post Graduate
Chennai, kanchipuram, Thiruvallur
Freshers
Salary not disclosed
Diploma, B.Com, BA, BBA/BBM, BCA, 10th Pass (SSC), 12th Pass (HSE)
Chennai, Madurai, Villupuram
Freshers
Salary not disclosed
B.Com, BA, M.Com, MA, BBA/BBM, BCA, BE/B.Tech, BSc
Chennai
Freshers
Salary not disclosed
BBA/BBM, MBA/PGDM
Chennai
Freshers
Salary not disclosed
Diploma, B.Com, M.Com, BBA/BBM, BCA, BE/B.Tech, MBA/PGDM, BSc, MCA, ME/M.Tech, MS, MSc, PG Diploma, 12th Pass (HSE)
Chennai
Freshers
Salary not disclosed
Diploma, B.Com, BA, BBA/BBM, 12th Pass (HSE)
Chennai
Freshers
Salary not disclosed
B.Com, BA, BBA/BBM
Chennai
Freshers
Salary not disclosed
12th Pass (HSE)
Chennai
Freshers
Salary not disclosed
B.Com, BA, BBA/BBM, BCA
Chennai
Freshers
Salary not disclosed
B.Com, BA, BBA/BBM, MSW
Chennai
Freshers
Salary not disclosed
B.Com, BA, BBA/BBM, BCA, BSc, BSW
Chennai
Freshers
Salary not disclosed
B.Com, BA, BBA/BBM, BCA, BE/B.Tech 
