Office Assistant Jobs Opening in INP TECHNOLOGIES LTD. at Tonk Road, Jaipur
Office Assistant
Job Description
Key Responsibilities:
1. General Administrative Support:
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Perform routine clerical duties including photocopying, scanning, faxing, and filing documents.
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Prepare and manage office correspondence such as emails, letters, memos, and reports.
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Maintain and update company databases, both physical and digital, ensuring accuracy and confidentiality.
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Organize and maintain office supplies inventory by checking stock and ordering new materials as needed.
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Ensure the office environment is clean, orderly, and well-maintained.
2. Reception and Communication:
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Greet visitors, clients, and vendors professionally and courteously.
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Answer and direct incoming phone calls, taking messages or providing information as necessary.
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Manage the office email inbox and respond to general inquiries or forward messages to appropriate personnel.
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Coordinate internal and external communications, scheduling meetings, and managing calendars for supervisors or teams.
3. Scheduling and Coordination:
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Schedule appointments, meetings, and events, ensuring no conflicts and timely communication.
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Coordinate logistics for meetings such as room bookings, arranging refreshments, and preparing necessary materials.
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Assist in organizing company events, workshops, or training sessions.
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Handle travel arrangements including booking flights, accommodation, and transportation for employees.
4. Documentation and Record-Keeping:
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Maintain accurate and organized filing systems for contracts, invoices, employee records, and other important documents.
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Assist with data entry tasks, maintaining spreadsheets, and preparing reports for management.
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Support HR with employee onboarding documentation and record maintenance.
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Handle confidential information with discretion and maintain data security protocols.
5. Financial and Procurement Assistance:
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Assist with basic bookkeeping tasks such as processing invoices, expense reports, and purchase orders.
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Coordinate with vendors and suppliers regarding orders, payments, and deliveries.
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Track office expenses and report discrepancies or budget concerns to management.
6. Support to Teams and Management:
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Provide administrative assistance to various departments as needed.
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Support project teams by preparing materials, coordinating schedules, and facilitating communication.
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Assist management with special projects, presentations, and correspondence.
More information about this Office Assistant Job
Please go through the below FAQs to get all answers related to the given Office Assistant job
- What are the job requirements to apply for this Office Assistant job position?
- Ans: A candidate must have a minimum of fresher as an Office Assistant
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: Diploma, 12th Pass (HSE)
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Office Assistant is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Office Assistant position?
- Ans: There are immediate 1 job openings for Office Assistant in our Organisation.
Job Particulars
About Company
Jaipur 
Freshers 
Salary not disclosed 
10th Pass (SSC), No Education/Schooling 
