Office Assistant Jobs Opening in Prabhu Envirotec Pvt Ltd at Andheri East, Mumbai
Job Description
Introduction
We are seeking a highly organized, proactive, and detail-oriented Office Assistant with 1 to 5 years of experience to support our daily administrative and operational tasks for our Andheri office. The ideal candidate must have excellent communication skills (both verbal and written), strong typing ability (40–60 WPM), and the capability to multitask effectively in a fast-paced environment. The role requires a professional, energetic, and resourceful individual who can ensure smooth functioning of office operations and provide efficient administrative assistance to management and staff.
Key Responsibilities
1. Administrative Support
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Handle day-to-day office operations efficiently and ensure smooth workflow.
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Draft, review, and manage emails, letters, and official correspondence with accuracy and professionalism.
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Assist in scheduling meetings, preparing agendas, and managing calendars for senior executives.
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Maintain organized filing systems, records, and documentation—both physical and digital.
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Support the preparation of presentations, reports, and spreadsheets when required.
2. Communication & Coordination
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Act as the first point of contact for internal and external stakeholders.
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Maintain effective communication with team members, clients, vendors, and senior management.
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Respond promptly to emails, calls, and queries in a polite and professional manner.
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Coordinate with various departments to ensure smooth information flow across the organization.
3. Data Entry & Typing
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Perform data entry, documentation, and record-keeping tasks accurately and efficiently.
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Maintain and update company databases, spreadsheets, and reports regularly.
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Ensure high typing speed (40–60 WPM) with accuracy while handling sensitive data and official documents.
4. Office Management & Operations
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Oversee basic office administration tasks, including monitoring supplies and coordinating with vendors.
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Ensure that office facilities, equipment, and resources are well-maintained.
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Assist in arranging travel, accommodations, and logistics for staff when necessary.
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Help in onboarding new employees by preparing workstations and assisting HR with documentation.
5. Reporting & Documentation
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Prepare and maintain daily, weekly, and monthly reports for management review.
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Assist in compiling data for internal analysis and performance tracking.
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Ensure timely submission of required documentation and compliance-related records.
6. Support to Management
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Provide direct assistance to senior executives by managing schedules, meetings, and communications.
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Take minutes of meetings and circulate action points to relevant stakeholders.
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Maintain confidentiality regarding sensitive business information and executive directives.
Required Skills & Competencies
Technical Skills
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Typing Speed: 40–60 WPM with high accuracy.
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Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
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Experience in handling email platforms, document management tools, and CRM systems is an advantage.
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Ability to prepare reports, letters, and business correspondence effectively.
Soft Skills
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Excellent verbal and written communication skills in English.
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Strong organizational and time management abilities.
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Detail-oriented with a high level of accuracy in data handling and documentation.
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Ability to prioritize tasks and manage multiple responsibilities efficiently.
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Professional demeanor, good interpersonal skills, and a customer-oriented mindset.
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Proactive problem-solving approach and adaptability in dynamic work environments.
Educational Qualifications
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Minimum Qualification: Bachelor’s Degree in Commerce, Business Administration, Arts, or related fields.
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Diploma or certification in Office Administration, Business Communication, or Computer Applications will be an added advantage.
Experience Requirements
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Mandatory: 1 to 5 years of relevant experience in office administration or as an office assistant.
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Exposure to corporate environments and client-facing roles preferred.
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Freshers with exceptional skills and strong typing speed may also be considered.
More information about this Office Assistant Job
Please go through the below FAQs to get all answers related to the given Office Assistant job
- What are the job requirements to apply for this Office Assistant job position?
- Ans: A candidate must have a minimum of 1 to 3+ year experience as an Office Assistant
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, BA, BSc
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Office Assistant is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Office Assistant position?
- Ans: There are immediate 1 job openings for Office Assistant in our Organisation.
Job Particulars
About Company
Mumbai 
1 to 3+ Years 
Salary not disclosed 
B.Com, BA, BBA/BBM, BCA, BSc, BSW
Mumbai
1 to 3+ Years
Salary not disclosed
B.Com, BBA/BBM
Mumbai
1 to 3+ Years
Salary not disclosed
B.Com, BA, BBA/BBM, BCA, BSc, BSW 
