Office Assistant Jobs Opening in Summit at Chinchwad, Pune
Office Assistant
Job Description
Key Responsibilities:
1. Administrative Support
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Assist office staff with administrative tasks such as photocopying, scanning, filing, and document preparation.
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Handle incoming and outgoing mail and deliveries, ensuring timely distribution and accurate logging.
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Maintain paper and electronic filing systems to ensure easy access and security of company records.
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Assist with data entry, spreadsheet updates, and basic database management.
2. Front Office & Communication
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Greet and direct visitors, clients, or vendors to the appropriate person or department.
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Answer incoming phone calls, take messages, and redirect calls as needed.
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Monitor and manage the office email inbox and respond to general inquiries.
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Schedule appointments, meetings, and conference room bookings for staff.
3. Office Supplies and Inventory Management
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Monitor and maintain office supply inventory; reorder items as needed to avoid shortages.
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Keep records of purchases and expenses related to office maintenance and supplies.
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Coordinate with vendors and service providers for office-related purchases, maintenance, and equipment servicing.
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Ensure common areas such as meeting rooms, kitchenettes, and reception areas are clean, well-stocked, and presentable.
4. Event and Meeting Support
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Provide support in organizing company meetings, conferences, and internal events.
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Set up meeting rooms with necessary equipment, refreshments, and documents prior to scheduled events.
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Take meeting notes or minutes when required and distribute them to relevant participants.
5. Document and Record Management
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Maintain employee records, attendance registers, and visitor logs accurately and securely.
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Assist HR or department managers with basic documentation such as onboarding paperwork, forms, and internal memos.
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Ensure confidential documents are handled with discretion and in compliance with company policy.
6. General Office Upkeep
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Ensure all office equipment (printers, copiers, fax machines, etc.) are functional; report issues promptly for maintenance.
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Coordinate minor facility maintenance tasks and liaise with building management or vendors when necessary.
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Help maintain compliance with health, safety, and cleanliness standards across the office premises.
More information about this Office Assistant Job
Please go through the below FAQs to get all answers related to the given Office Assistant job
- What are the job requirements to apply for this Office Assistant job position?
- Ans: A candidate must have a minimum of 1 to 2 year experience as an Office Assistant
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: Diploma, B.Com, BA, 12th Pass (HSE)
- What are the salary requirements for this job?
- Ans: The salary range is between 12000 and 15000 Monthly. The Salary will depend on the interview. This Office Assistant is a Full Time in Pune.
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Office Assistant is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Office Assistant position?
- Ans: There are immediate 1 job openings for Office Assistant in our Organisation.
