Office Assistant Jobs Opening in Xico India Management at Saket, Delhi
Office Assistant
Job Description
Introduction
We are looking for a dedicated, organized, and proactive Office Assistant to support the smooth day-to-day functioning of our office. The ideal candidate will assist in administrative, clerical, and coordination tasks while maintaining a professional and welcoming environment for both internal teams and visitors. This role requires someone with good communication skills, attention to detail, and proficiency in basic computer operations.
As an Office Assistant, you will act as the first point of contact for clients, visitors, and employees, making professionalism, efficiency, and approachability key aspects of your role.
Key Responsibilities
1. Administrative & Clerical Support
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Handle everyday office tasks efficiently to ensure smooth operations.
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Answer incoming phone calls, respond to queries, and direct calls to relevant departments.
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Receive, sort, and distribute mail, parcels, and couriers in a timely manner.
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Assist in preparing, editing, and formatting letters, emails, presentations, and reports.
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Handle data entry, maintain accurate records, and update company databases as required.
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Help in managing and maintaining physical and digital files for easy accessibility.
2. Scheduling & Coordination
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Manage and maintain appointment calendars for managers and senior staff.
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Schedule meetings, interviews, and conferences, ensuring availability of rooms and resources.
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Assist in preparing meeting agendas, taking minutes, and circulating summaries.
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Remind the concerned personnel about important deadlines and upcoming events.
3. Front Desk & Reception Management
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Act as the first point of contact for visitors, clients, and vendors.
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Greet guests warmly and assist them with inquiries or direct them to the concerned department.
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Maintain a clean, organized, and professional reception area.
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Handle basic visitor registration, including maintaining visitor logs and passes.
4. Office Supplies & Facility Management
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Keep track of office supplies, stationery, and pantry stock to ensure availability.
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Coordinate with vendors and suppliers for timely procurement of office materials.
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Report and assist in resolving maintenance issues related to office equipment or facilities.
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Ensure overall tidiness and cleanliness of the workplace, liaising with housekeeping staff where necessary.
5. Communication & Team Support
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Communicate effectively with colleagues, vendors, and management to support office operations.
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Draft internal notices, memos, and updates for employees when required.
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Provide support to different departments in administrative tasks whenever needed.
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Act as a bridge between employees and management by facilitating smooth information flow.
Required Skills & Competencies
Technical Skills
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MS Office Suite (Word, Excel, PowerPoint, Outlook): Ability to create documents, manage spreadsheets, and prepare presentations.
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Basic data entry and documentation skills for maintaining accurate records.
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Familiarity with scanners, printers, and office communication tools.
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Knowledge of email management and scheduling tools is an advantage.
Soft Skills
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Excellent Communication Skills: Polite, professional, and effective verbal and written communication.
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Organization & Time Management: Ability to prioritize tasks and manage multiple responsibilities efficiently.
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Attention to Detail: Accuracy in data entry, documentation, and correspondence.
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Professionalism: Ability to represent the company in a courteous and respectful manner.
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Problem-Solving Abilities: Handle unexpected situations calmly and effectively.
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Team Player: Willing to assist colleagues and contribute to the team’s success.
Educational Qualifications
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Minimum qualification: Higher Secondary / 12th Pass.
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Bachelor’s degree or diploma in Administration, Office Management, or related fields is a plus.
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Basic training or certification in MS Office or computer applications is desirable but not mandatory.
More information about this Office Assistant Job
Please go through the below FAQs to get all answers related to the given Office Assistant job
- What are the job requirements to apply for this Office Assistant job position?
- Ans: A candidate must have a minimum of 0 to 1 year experience as an Office Assistant
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: 12th Pass (HSE)
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Office Assistant is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Office Assistant position?
- Ans: There are immediate 1 job openings for Office Assistant in our Organisation.
Job Particulars
About Company
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