Operations In-charge in an accounting company Jobs in Chennai - Ventura Technologies Network Private Limited

The position is for managing operations in an accounting company with 10+ years of experience and with the activities as detailed below:

• Core Activities: Monitoring, tracking, follow up and reporting of various accounting activities
  
• Client Communications
  
• Due Date Lists: Making sure that the due date list for the month are being tackled.
  
• Budget Vs Actuals
  
• Invoice exception for all departments Variance analysis
  
• Hours Deviation All budget Vs actual comparisons by department and by jobs analysis
  
• Going through the Responsible Person and Technical Lead responsibilities
  
• To plan and assist Management in Strategy and Business expansion activities 
  
• Look at responding to and following up on any leads relating to mergers and acquisitions
  
• Preparing Bios or MOUs for the firm for submission to i) Wealth Management Firms that we work with ii) Recruiters iii) Any other conferences or business development seminars or chambers of commerce that we partake in iv) Preparing and providing Non-Disclosure Agreements ( NDAs)
  
• Following up on any action items relating to Marketing material
  
• Interfacing with Designer in identifying the content for advertisements. Work with clear deadlines and finish them on time.
  
• Working with SEO vendor to keep things up to date
  
• Overseeing Project management, IT and administration departments
  
• Formulate what will become a consolidated Status report of KPIs that the department lead has to give you
  
• Break the functions down to Daily, Monthly, Quarterly and Annual tasks 
  
• Meet with and review these with them
  
• Provide a report to management
  

•  Supervising the function of ensuring that all the emails in QC for the week are classified by department (Tax, Bookkeeping, Audit, Corporate Governance, Admin) 
  
• That they are reviewed by the TLs and RPs, classified and follow up action taken promptly.
  
• Process improvements are implemented swiftly.
  
• Management monthly meeting to discuss finding with the TLs and RPs
  

• MIS Report to Management: consisting of the following key indicators for all departments:
  
• Projects processed that week Vs Target
  
• Movement of projects from Open items to Production
  
• Number of Projects that entered client billing
  
• Number of Invoices generated for the week
  
• Number of returns where the WP exceeded Budget and reasons therefore
  
• QC findings for the week
  
• Total Billable Vs Non Billable hours
  
• Summary on who has achieved what percentage of their targets YTD
  

• If you join our company, we will require you to execute a bond. The terms of the bond will state that if you choose to leave the organization within two years of joining (equivalent of 6 months of probation followed by 1 years after that), you would be required to pay the company a sum of one lakh or 3 months pay (whichever is higher). Do you agree to the terms of this agreement?
  
• We wish to confirm that the bond has no impact on employee annual performance review, changes to compensation and award of bonus, which are dependent purely on the performance of the individual and the company