Personal Assistant

Kamdar engg

0 Years

35000 - 50000 Monthly

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Posted: 06 Jun 25

Job Description

Job Description:

We are seeking a highly organized, proactive, and trustworthy Personal Assistant (PA) to provide comprehensive support to a senior executive or department head. The ideal candidate will be responsible for managing schedules, handling confidential communication, organizing meetings, and ensuring day-to-day administrative tasks are executed smoothly and efficiently.

As a Personal Assistant, your role is critical to helping the executive focus on strategic tasks by managing operational details on their behalf. You will serve as the right hand to the executive, ensuring their time is optimized, communication is streamlined, and priorities are effectively managed.

Key Responsibilities:

1. Calendar and Schedule Management:

Maintain and update the executive’s calendar on a daily basis, scheduling meetings, calls, and appointments.
Anticipate scheduling conflicts and proactively resolve them.
Coordinate internal and external meetings, including venue bookings, video conferencing setups, and preparation of meeting materials.
Send reminders and ensure the executive is briefed ahead of all meetings and events.

2. Communication Handling:

Manage incoming and outgoing communications, including emails, phone calls, and messages, on behalf of the executive.
Draft and proofread correspondence, reports, presentations, and other documents.
Serve as a point of contact between the executive and employees, clients, vendors, or stakeholders.
Exercise discretion when handling confidential or sensitive information.

3. Travel Planning and Coordination:

Make domestic and international travel arrangements including flights, accommodation, visas, and ground transport.
Prepare detailed itineraries, including meeting schedules, directions, and emergency contacts.
Handle last-minute travel changes, cancellations, or rebookings.

4. Administrative Support:

Organize and maintain physical and digital files and documents.
Maintain records of expenses and prepare regular expense reports or reimbursement claims.
Order office supplies, manage inventories, and coordinate with vendors when needed.
Track deadlines, project progress, and follow up on action items.

5. Meeting and Event Support:

Prepare meeting agendas, take minutes, and distribute action points.
Organize internal events, staff meetings, or client visits in coordination with other departments.
Ensure all logistical arrangements for meetings or conferences are handled efficiently.

6. Task and Priority Management:

Help the executive manage and prioritize tasks based on urgency and importance.
Act as a gatekeeper to ensure focus on high-value activities.
Remind and follow up with team members or external parties to complete tasks or meet deadlines.

7. Personal Errands and Support:

Handle occasional personal errands such as scheduling personal appointments, managing home-related services, or purchasing items as required (optional and based on the role).
Discreetly manage personal calendar and correspondence where applicable.

More information about this Personal Assistant Job

Please go through the below FAQs to get all answers related to the given Personal Assistant job

What are the job requirements to apply for this Personal Assistant job position?
- Ans: A candidate must have a minimum of fresher as an Personal Assistant

What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: Diploma, B.Com, BA, 12th Pass (HSE), 10th Pass (SSC), Other Course
What are the salary requirements for this job?
- Ans: The salary range is between 35000 and 50000 Monthly. The Salary will depend on the interview. This Personal Assistant is a Full Time in Kolkata.
What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
This Personal Assistant is a work from home job?
- Ans: Yes,its a Work from Home Job.
How many job vacancies are opening for the Personal Assistant position?
- Ans: There are immediate 1 job openings for Personal Assistant in our Organisation.