Personal Assistant

PM PRACTICE

0 to 1 Years

20000 - 50000 Monthly

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Posted: 15 May 25

Job Description

Must have excellent communication skills and written skills in English. Must be good at organizing and coordination of all office related work. Must be willing to travel for client meetings and must manage and assist in fulfillment of all assignments.

Key Responsibilities

1. Calendar and Schedule Management

Maintain the executive’s calendar by scheduling meetings, appointments, travel arrangements, and personal engagements.
Monitor deadlines, upcoming tasks, and key dates, ensuring timely reminders and preparations.
Coordinate internal and external meetings, including booking venues, preparing agendas, and ensuring materials are ready in advance.
Act as the gatekeeper to manage demands on the executive’s time, prioritizing and organizing commitments effectively.

2. Travel Arrangements and Itineraries

Arrange complex travel plans including flights, accommodation, car services, and visas when necessary.
Prepare detailed travel itineraries with all essential contacts, meeting information, and logistical details.
Manage last-minute travel changes or cancellations and handle emergencies when required.
Reconcile travel expenses and submit expense reports on behalf of the executive.

3. Communication and Correspondence

Manage incoming and outgoing emails, letters, and calls, prioritizing urgent communication and responding when appropriate.
Draft, proofread, and format professional documents, memos, and reports.
Take minutes during meetings and distribute notes and follow-ups accordingly.
Serve as the primary liaison between the executive and internal teams, clients, or external partners.

4. Administrative and Organizational Support

Maintain physical and electronic filing systems to ensure documents are organized and accessible.
Process invoices, manage petty cash, and assist in preparing financial documents or reports.
Order office or personal supplies as needed and manage subscriptions or memberships.
Coordinate with other departments to ensure requests and tasks are completed smoothly.

5. Confidentiality and Discretion

Handle sensitive and confidential information with the highest level of discretion.
Safeguard business or personal information related to the executive’s work or private life.
Build trust by managing personal tasks, such as booking medical appointments, family coordination, or event planning.

6. Project and Event Coordination

Assist with planning and execution of internal events, meetings, or special projects.
Track project deadlines, compile data, and prepare status updates or reports for review.
Collaborate with other departments or external vendors to execute tasks efficiently.
Monitor progress and alert the executive of pending decisions or potential bottlenecks.

More information about this Personal Assistant Job

Please go through the below FAQs to get all answers related to the given Personal Assistant job

What are the job requirements to apply for this Personal Assistant job position?
- Ans: A candidate must have a minimum of 0 to 1 year experience as an Personal Assistant

What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, BBA/BBM
What are the salary requirements for this job?
- Ans: The salary range is between 20000 and 50000 Monthly. The Salary will depend on the interview. This Personal Assistant is a Full Time in Bangalore.
What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
This Personal Assistant is a work from home job?
- Ans: Yes,its a Work from Home Job.
How many job vacancies are opening for the Personal Assistant position?
- Ans: There are immediate 1 job openings for Personal Assistant in our Organisation.