PROJECT MANAGEMENT UNIT SPECIALIST Jobs Opening in INTERNATIONAL POTATO CENTER at East Patel Nagar, Delhi
Job Description
About the role:
- This position provides project operations support to CIP Project Leaders and Research for Development projects worldwide.
- It will assist in the coordination of programmatic, logistical, and consulting support.
- The position is an integral member of the Project Management Unit and other Operations teams collaborating and coordinating with Regional Directors, Program Leaders, Country Managers, and Project Leaders to deliver successful completion of agreed-to project deliverables, on time and in budget, to donors and customers.
- This position will assist in ensuring that project staff follow CIP policies and procedures while adhering to donor rules and regulations while acting as the liaison between project field offices and Lima-based interdepartmental teams (i.e., Finance, HR, Grants and Contracts, Monitoring and Evaluation, and Proposal Development Team) to ensure projects are successful.
- This position includes up to 20% travel to field sites.
- This position will be based in New Delhi, India
Key responsibilities:
Implementation and Compliance
Implementation and Compliance
• Serve as primary point of contact for Operational support units during and after the life of the
project.
• Develop and maintain professional working relationships with internal CIP Programs, CGIAR
Initiatives, Regions, and operations managers, and other internal partner stakeholders.
• In support of the CIP Institutional Budget lifecycle, coordinate with Project Leader the preparation
of portfolio annual project work plans and quarterly implementation plans taking in consideration
potential carry-over analysis.
• Support Unit leadership in review of annual staff allocations to projects.
• Support Unit leadership with the coordination and preparation of start-up meeting agenda and
minutes, done in coordination with Project Leader and all relevant CIP internal units. Ensures
proper monitoring of follow-up or identified action items.
• Support Project Leaders with finalization and monitoring of project risk register and upload to the country risk register.
• Support Project Leaders with the drafting of partner work plans and budgets.
• Travel to new project locations or countries, as required, to lead the efficient and effective project
start-up and closeout processes.
• Monthly tracking of projects’ annual budgets and forecasts while working with project management
to explain variance and make needed programmatic course corrections if necessary.
• Review Project Status Reports ensuring strong monthly financial oversight, including correct staff
time allocation.
• Review invoices from project partners, challenge or approve as appropriate
• Supports Project Leaders with contractual management, linked to the Grants and Contracts unit
• Supports Unit leadership in the close of year annual review of implementation trends or bottlenecks.
• Support Unit leadership with the coordination and preparation of close-out meeting agenda and
minutes, done in coordination with Project Leader and all relevant CIP internal units. Ensures
proper monitoring of follow-up or identified action items to ensure proper closeout.
Monitoring and Reporting
• Responsible for leading, in support of Project Leaders, quarterly technical and financial progress
reviews against yearly work plan, milestones, deliverables, and budgets to determine
implementation rate within-country context.
• Support Project Leader with partner communications and implementation; including monitoring,
report submission, and approval of payments.
• Identification of projects deviating from the original implementation curve, providing feedback, and
identifying action steps needed to achieve project objectives and delivery.
• Assist project team with management and implementation of project deliverables
• Support the Project Leader with monitoring of procurement plans and approval of internal
purchase requisitions.
• Lead the internal review process for approval and preparation of work plan or budget donor
modification requests in communication with relevant CIP internal units.
• Internal knowledge of the project compliance matrix under the project portfolio is required.
• Support PIs in completing and submitting (via The Office of Grants and Contracts) all Donor
required reports coordinating with CIP internal units as appropriate.
• Coordinate with the Monitoring and Evaluation Manager and Project Management the
Performance Monitoring and Evaluation Plan per donor requirements
Knowledge Management
Knowledge Management
• Regularly champion project successes through stories, website postings, Past Performance
Reports, flyers and corporate capability statements
• Organize and maintain institutional shared knowledge portals for supporting projects (KM Hub,
websites).
• Ensure consistent and proper use of the International Potato Center brand.
• Liaise with donors, partners, and collaborators to exchange necessary project information.
• Coordinate with Program Leaders to communicate relevant project information throughout the
organization
What are we looking for?
What are we looking for?
• Bachelor’s degree in Business Administration, Financial Management or related field.
• At least 5 years of relevant experience in a similar position.
• Experience working with international donors is essential.
• Proficient in MS Office, especially in Excel.
• Advanced Knowledge in software solutions (ERP)
• Proficiency in project management software tools.
• Fluent verbal and written communication skills in English and Hindi.
• Recognized as a results-oriented team player who is adaptable to changing business needs and
capable of contributing to the team’s success effectiveness.
Why should you consider this opportunity?
• CIP is a global and reputable international organization that has a strong, state-of-the-art R&D background, and is a recent World Food Prize Winner and awarded with the Al-Sumait Award for our Orange Flesh Sweet Potato work in Africa.
Why should you consider this opportunity?
• CIP is a global and reputable international organization that has a strong, state-of-the-art R&D background, and is a recent World Food Prize Winner and awarded with the Al-Sumait Award for our Orange Flesh Sweet Potato work in Africa.
• CIP is dedicated to achieving food security, improved nutrition and well-being, and gender
equality for poor people in root and tuber farming and food systems of the developing world.
• CIP is a member of the CGIAR Consortium, a network of 15 research centers that are mostly
located in the developing world and supported by more than 50 donor members.
What are the conditions?
• Great career opportunity in an international organization.
What are the conditions?
• Great career opportunity in an international organization.
• Generous compensation package commensurate with experience.
• One-year term contract with the possibility of renewal.
• The position is local thus limited to Indian nationals and permanent residents.
• Work in an equal and diverse workplace.
Job Particulars
Role management trainee
Who can apply Experienced (3+ Years)
Hiring Process Face to Face Interview
Employment TypeFull Time
Job Id1466552
Job Category BSc/BCA/BBM , Management
Locality Address East Patel Nagar
State Delhi
Country India
About Company
The International Potato Center (CIP) is seeking an experienced Project Management Unit (PMU) Specialist to work directly with CIP Leaders and help them to execute worldwide projects and ensure the delivered on-time, within the applicable scope and budget.
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