Purchase Coordinator Jobs Opening in JKT Enterprises Pvt Ltd at Mumbai-Others, Mumbai
Job Description
A Purchase Coordinator plays a vital role in managing and streamlining the procurement process within an organization. This position ensures that the company acquires the right materials, products, and services at the best possible cost, while maintaining quality standards and adhering to timelines. Acting as a link between suppliers and internal departments, the Purchase Coordinator supports the smooth flow of operations, cost efficiency, and compliance with company policies.
The role is best suited for individuals who are detail-oriented, organized, and have strong communication skills. A Purchase Coordinator not only manages vendor relationships but also ensures accurate documentation and timely deliveries, contributing to the overall productivity of the business.
- Issue and maintain purchase orders (POs)
- Verify PO terms and match with supplier quotations
- Track contract follow-ups and delivery schedules
- Coordinate on payment queries and create debit notes
- Liaise with accounts for invoice and payment reconciliation
Key Responsibilities
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Procurement Planning & Coordination
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Assist in developing procurement plans in line with project or organizational needs.
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Coordinate with internal departments to understand material or service requirements.
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Maintain records of purchase requisitions and approvals.
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Vendor Management
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Identify, evaluate, and build relationships with suppliers.
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Request and compare quotations to ensure competitive pricing.
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Negotiate terms, pricing, and delivery schedules with vendors.
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Maintain an updated vendor database for quick sourcing.
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Purchase Order Management
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Prepare and process purchase orders in accordance with company policies.
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Verify purchase requests against budget availability and approvals.
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Track orders to ensure timely delivery and escalate delays when necessary.
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Maintain accurate records of orders and transactions.
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Inventory & Material Tracking
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Work closely with the warehouse team to monitor stock levels.
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Ensure replenishment of inventory to avoid shortages or overstocking.
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Support periodic inventory audits and stock reconciliations.
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Documentation & Compliance
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Maintain purchase records, agreements, and invoices systematically.
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Ensure compliance with company procurement policies and statutory regulations.
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Assist in preparing reports on purchases, costs, and savings for management review.
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Coordination with Finance
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Submit vendor invoices for payment processing.
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Resolve discrepancies between purchase orders, invoices, and deliveries.
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Work with the accounts department to ensure timely payments.
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Cross-Departmental Collaboration
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Coordinate with operations, production, and administration teams to align supply requirements.
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Provide updates to management on procurement progress.
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Support urgent purchase requirements during critical business operations.
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Skills & Competencies Required
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Technical Skills
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Knowledge of procurement and supply chain management practices.
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Familiarity with ERP systems or procurement software.
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Proficiency in MS Office (Excel, Word, Outlook) for reporting and documentation.
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Analytical & Negotiation Skills
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Ability to analyze quotations and evaluate vendor proposals.
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Strong negotiation skills to achieve cost savings without compromising quality.
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Organizational Skills
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Ability to manage multiple purchase requests simultaneously.
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Strong documentation and record-keeping abilities.
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Communication Skills
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Clear and professional communication with vendors and internal teams.
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Ability to draft purchase orders, reports, and correspondence effectively.
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Personal Attributes
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Detail-oriented, reliable, and proactive.
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Ethical in handling vendor relationships and procurement decisions.
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Team player with a problem-solving mindset.
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More information about this Purchase coordinator Job
Please go through the below FAQs to get all answers related to the given Purchase coordinator job
- What are the job requirements to apply for this Purchase coordinator job position?
- Ans: A candidate must have a minimum of 1 to 3+ year experience as an Purchase coordinator
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, M.Com, BBA/BBM, MBA/PGDM, BFA
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Purchase coordinator is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Purchase coordinator position?
- Ans: There are immediate 1 job openings for Purchase coordinator in our Organisation.
Job Particulars
About Company
JKT Group has an industry experience of more than 45 years. It has a global presence with offices in India, The Netherlands, UK, and Dubai.
JKT Group is a Trader, Importer and Distributor of Oil Seeds, Nuts, Pulses, and Grains for the Food and Feed Industry in the World.
JKT Group is a Global International Player having more than four decades of experience in Food products.
