Receptionist cum Travel Co-coordinator Jobs in Pune

$Zirkel infraca india pvt ltd$

Receptionist cum Travel Co-coordinator

Zirkel infraca india pvt ltd

0 Years

10000 - 15000 Monthly

Expired

Posted: 16 Nov 18

Job Description

Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
Do calling and answer incoming calls with the use of EPABX.
Directs visitors by maintaining employee and department directories; giving instructions.
Maintains security by following procedures; monitoring logbook; issuing visitor badges.
Maintains safe and clean reception area by complying with procedures, rules, and regulations.
Maintains continuity among work teams by documenting and communicating actions,irregularities, and continuing needs.
Contributes to team effort by accomplishing related results as needed.
Assist in the planning and preparation of meetings, conferences and conference telephone calls
Make preparations for the meetings & booking conference rooms.
Coordinate the repair and maintenance of office equipment
Assist the Director’s and other staff as requested.
Perform other related duties as required
Understand fore casted travel and accommodation needs as per order pipeline
Travel booking for employees & handling web check-in and seat allocation.
Responsible for hotel/ apartments/cab bookings.
Reissuing tickets towards the date change, penalties, upgrades and re-routing involved.
Handling escalations & resolving the same.
Travel Data Management Daily update of data, completion of business travel form and filing.
Communicating and implementing travel policy to employees as required.
Negotiate rate contracts with hotels, taxi providers and travel agents
Ensure that employees adhere to the business travel policy.
Ensure necessary approvals are in place for any deviations
Ensure that the travel cost is maintained at economic levels.
Handling visa requests/ foreign exchange.
Handling travel insurance of employees.

Desired Sills & Competencies:

Knowledge of visa procedures and on arrival visa rules
Decision Making, Interpersonal Skills, and communication skills.
MS Office- Specifically- word & Excel, Organization, Informing Others, Phone Skill, Listening, Professionalism.
Co-ordinating capabilities.