Receptionist Jobs in Kozhikode - Hairocraft

Job Description 

• Looking for female candidates. 
  
• Promptly, accurately, professionally and courteously receives and assesses all the incoming telephone calls /inquiries and re-directs the said call or message to its appropriate beneficiary.
  
• Responsible for all the courier and its associated services including but not limited to passing the courier bills for payment and maintaining continuous database for the same
  
• Maintains requisite supplies of medicines and other items of the first aid box. (This is basically maintained by the facilities management or otherwise known as administration. 
  
• Time keeping & attendance muster update of employee.
  
• Guest Management & Hospitality as per the guest priority (Greet and welcome)
  
• Stock Management & its operation related to Stationary, Pantry, housekeeping.
  
• Distribution of stationary to the staff as when require
  
• Ensures that the reception area is kept neat, clean and noiseless. The daily newspaper and periodicals are all properly placed and the sofa covers are clean and wrinkle free.
  
• Accountable for appointments and scheduling them properly on the days and times as directed. Also to book appropriate meeting rooms in advance to avoid last minute inconvenience. (Only applicable of room bookings)
  
• To assist the HR department in verifying the attendance and leave records of the employees. (If the HR insists this needs to be helped by the front office. Otherwise this may not be required to be done by the reception.)
  
• Keeps the immediate supervisor well-informed of all the reportable activities and problems which are identified/potential problems; and also to recommends corrective actions at regular intervals
  
• To arrange for food and beverages for the senior management guests & dignitaries, on case to case basis, after seeking the appropriate approval.
  
• Responsible for booking of banquet, lunch & dinner table at restaurants or hotels as requested by the clients or dignitaries. (Only if request is given, otherwise done by the respective departments)
  
• Maintains confidentiality at all time of the organization fiscal and personnel related information.
  
• Performs routine office tasks as necessary for the presentation of a professional office.
  
• Managing housekeeping jobs in the reception area and its associate meeting / sick rooms.
  
• To keep an eye on all outsiders who comes into and goes out of the office and also to manage the reception area along with its associate meeting / sick rooms.
  
• To always maintain office decorum and a high degree of quality communication between the various parties concerned
  
• Daily reporting to reporting manager in a proper manner. (preferably on mail).
  
• Salary: Not Disclosed by Recruiter
  
• Functional Area: Executive Assistant Front Office, Receptionist
  
• Role Category: Other
  
• Role: Receptionist
  
• Employment Type: Permanent Job, Full Time