Receptionist Jobs Opening in Elevra projects private limited at Surat

Receptionist
Job Description
Job Summary:
A Receptionist serves as the first point of contact for a business or organization. This position plays a crucial role in creating a welcoming and professional environment for clients, visitors, and employees. The Receptionist is responsible for managing front desk operations, answering phone calls, responding to emails, scheduling appointments, and providing general administrative support to staff and management.
Key Responsibilities:
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Front Desk Management:
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Greet visitors, clients, and vendors in a warm and professional manner.
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Ensure the reception area is clean, organized, and welcoming at all times.
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Offer beverages or assistance to guests while they wait.
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Manage the sign-in and sign-out process for visitors and ensure visitor badges are issued if necessary.
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Telephone and Email Communication:
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Answer incoming phone calls promptly and professionally, directing them to the appropriate departments or individuals.
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Take accurate messages and ensure timely delivery to the relevant person.
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Respond to general inquiries via email and phone in a courteous and informative manner.
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Scheduling and Appointments:
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Maintain and update appointment calendars for staff, especially executives or managers.
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Schedule meetings, interviews, or conference room bookings as requested.
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Confirm appointments with clients or other visitors via phone or email.
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Administrative Support:
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Provide support to other departments as needed, including data entry, filing, photocopying, and document preparation.
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Assist with mailing and receiving packages and letters, and ensure timely distribution to the correct recipients.
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Maintain office supplies inventory and notify appropriate personnel when reorders are needed.
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Process invoices or receipts, and assist with basic bookkeeping or data tracking if required.
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Customer Service:
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Act as the initial point of contact for customer concerns or inquiries.
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Listen attentively to client needs and either resolve issues or escalate them to appropriate personnel.
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Maintain a friendly and approachable demeanor to promote a positive company image.
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Security and Confidentiality:
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Monitor access to the building and ensure that unauthorized individuals are not permitted into restricted areas.
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Maintain confidentiality of sensitive information and adhere to company privacy policies.
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Technology and Software Use:
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Operate office equipment such as multi-line telephones, printers, scanners, and fax machines.
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Use office management software, email platforms, and calendar tools effectively.
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May work with customer relationship management (CRM) systems or booking software depending on the organization.
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Skills and Qualifications:
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High school diploma or equivalent; additional certification in office administration is a plus.
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Proven experience as a receptionist, front desk representative, or similar role is preferred.
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Excellent verbal and written communication skills.
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Strong interpersonal skills and a customer-oriented mindset.
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Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
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Ability to manage multiple tasks efficiently in a fast-paced environment.
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Professional appearance and attitude.
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Good organizational and time-management abilities.
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Problem-solving skills and attention to detail.
More information about this Receptionist Job
Please go through the below FAQs to get all answers related to the given Receptionist job
- What are the job requirements to apply for this Receptionist job position?
- Ans: A candidate must have a minimum of fresher as an Receptionist
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: 12th Pass (HSE)
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Receptionist is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Receptionist position?
- Ans: There are immediate 1 job openings for Receptionist in our Organisation.