Site Coordinator/Reporting Officer

Skanda Squad

1 to 2 Years

15000 - 20000 Monthly

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Posted: 01 Apr 25

Job Description

Job Summary: We are seeking a highly organized and detail-oriented Site Coordinator/Reporting Officer to maintain site supervisors' daily reports, utilize MS Excel skills, and possess excellent communication skills.

Key Duties:

1. Maintain site supervisors' daily reports

2. Utilize MS Excel (Pivot Tables & V-Lookups) for data analysis and reporting

3. Liaise with site supervisors and management for seamless communication

Job Requirements:

1. *Experience*: 1-2 years of experience in a similar role, with expertise in MS Excel, particularly in Pivot Tables and V-Lookups.

2. *Salary*: ₹15,000 - ₹20,000 per month

3. *Gender*: Male or Female

4. *Notice Period*: 1 week

5. *Work Location*: Kumalankuttai, Erode

Key Responsibilities

Daily Report Management:

Supervising Daily Reports:
- Collect, organize, and maintain daily reports submitted by site supervisors.
- Ensure that all daily activities, including work progress, labor, equipment usage, materials, safety incidents, and other site activities, are accurately recorded.
- Review the reports for completeness and accuracy, flagging any discrepancies or missing information.
Report Generation & Analysis:
- Prepare and generate daily, weekly, and monthly progress reports based on the data provided by site supervisors.
- Analyze trends and performance indicators to identify potential issues or areas of concern on the site.
- Share timely updates with the project manager or relevant stakeholders, highlighting key developments or challenges.

Data Entry & MS Excel Utilization:

Data Entry & Tracking:
- Enter data from daily site reports into MS Excel spreadsheets, ensuring that all information is correctly categorized (e.g., materials, workforce, safety, etc.).
- Create and maintain detailed tracking systems in Excel to monitor ongoing site activities, materials usage, and labor allocation.
Excel Reporting:
- Develop and maintain Excel templates to streamline report creation, ensuring consistency and ease of use.
- Use Excel functions (e.g., VLOOKUP, pivot tables, graphs, and charts) to analyze site performance data, track KPIs, and provide visual representations for management.
Documentation & Record Keeping:
- Maintain accurate, up-to-date records of site activities, project timelines, and any changes or delays.
- Organize and store site reports and documentation systematically for easy access and reference.

Communication & Coordination:

Liaising with Site Supervisors:
- Coordinate with site supervisors to ensure timely submission of daily reports and provide any clarifications or support they need.
- Address any discrepancies or issues found in reports and ensure that they are corrected promptly.
Internal Communication:
- Communicate daily or weekly progress updates to management, project teams, and other stakeholders.
- Assist in organizing meetings or calls to discuss site progress, challenges, and solutions.
- Ensure that all team members are aligned and informed about project requirements and timelines.
Problem Resolution:
- Act as a point of contact for resolving minor issues between site supervisors and the management team.
- Escalate unresolved issues to the appropriate parties for further action or intervention.

General Administrative Support:

Schedule & Workflow Coordination:
- Assist in coordinating the daily activities and schedules of the site teams, ensuring that resources are available as needed.
- Support site supervisors and other team members by facilitating smooth operational workflows.
Compliance & Safety Monitoring:
- Ensure that safety regulations and site protocols are adhered to in the daily reports.
- Monitor compliance with environmental and safety standards as per the project requirements.

More information about this Site Coordinator/Reporting Officer Job

Please go through the below FAQs to get all answers related to the given Site Coordinator/Reporting Officer job

What are the job requirements to apply for this Site Coordinator/Reporting Officer job position?
- Ans: A candidate must have a minimum of 1 to 2 year experience as an Site Coordinator/Reporting Officer

What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, BA, BBA/BBM, BCA, BSc
What are the salary requirements for this job?
- Ans: The salary range is between 15000 and 20000 Monthly. The Salary will depend on the interview. This Site Coordinator/Reporting Officer is a Full Time in Erode.
What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
This Site Coordinator/Reporting Officer is a work from home job?
- Ans: No ,its not a Work from Home Job.
How many job vacancies are opening for the Site Coordinator/Reporting Officer position?
- Ans: There are immediate 1 job openings for Site Coordinator/Reporting Officer in our Organisation.