Spa Therapist Jobs Opening in Regal wellness at Greater Noida, Sector 62, Noida, Noida
HOT JOBOffice Assistant
Job Description
Key Responsibilities
1. Administrative Support
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Manage day-to-day office operations and ensure smooth workflow.
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Handle incoming and outgoing correspondence, including emails, letters, and packages.
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Maintain accurate records, files, and documentation for easy retrieval.
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Prepare, format, and edit reports, presentations, and other business documents.
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Assist in creating and distributing office memos and announcements.
2. Front Desk and Reception Duties
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Greet visitors, clients, and vendors in a professional and friendly manner.
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Answer, screen, and forward incoming phone calls to the appropriate departments.
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Maintain visitor logs and ensure security protocols are followed.
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Provide basic information to callers and guests about company services and policies.
3. Scheduling and Coordination
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Arrange and manage appointments, meetings, and conference calls for managers and teams.
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Prepare meeting agendas, take minutes, and distribute them to participants.
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Coordinate travel arrangements, including transportation, accommodation, and itineraries.
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Ensure meeting rooms are set up with necessary equipment and materials.
4. Data Management
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Maintain updated databases for employees, clients, and vendors.
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Enter, verify, and organize data into spreadsheets or software systems.
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Generate periodic reports for management review.
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Ensure confidentiality of sensitive data and company information.
5. Office Supplies and Inventory
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Monitor office supplies and ensure stock availability.
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Place orders for necessary materials, equipment, and stationery.
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Coordinate with vendors and suppliers to negotiate prices and delivery timelines.
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Keep inventory records up to date and manage budget allocations.
6. Financial Assistance (if required)
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Assist the accounts department with basic bookkeeping tasks.
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Prepare expense reports and handle petty cash transactions.
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Support invoice processing and follow up on outstanding payments.
7. Team and Departmental Support
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Assist various departments with ad hoc tasks and projects.
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Collaborate with colleagues to ensure deadlines are met and workflows are smooth.
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Support HR with onboarding new employees and maintaining personnel files.
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Help organize team-building activities and office events.
Required Skills and Competencies
1. Organizational Skills
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Ability to manage multiple tasks simultaneously.
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Prioritizing responsibilities to meet tight deadlines.
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Keeping records and files well-organized and accessible.
2. Communication Skills
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Excellent verbal and written communication abilities.
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Professional interaction with clients, colleagues, and management.
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Active listening skills to understand and execute instructions effectively.
3. Computer and Technical Skills
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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Familiarity with office equipment like printers, scanners, and copiers.
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Knowledge of data entry, recordkeeping software, and database management.
4. Problem-Solving Abilities
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Ability to identify issues and provide practical solutions.
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Handling unexpected situations calmly and effectively.
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Adapting to changing office requirements and priorities.
5. Time Management
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Meeting deadlines without compromising on quality.
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Efficiently handling urgent requests and high workloads.
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Balancing individual tasks with team responsibilities.
More information about this Office Assistant Job
Please go through the below FAQs to get all answers related to the given Office Assistant job
- What are the job requirements to apply for this Office Assistant job position?
- Ans: A candidate must have a minimum of fresher as an Office Assistant
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: 10th Pass (SSC)
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Office Assistant is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Office Assistant position?
- Ans: There are immediate 1 job openings for Office Assistant in our Organisation.
Job Particulars
About Company
Noida 
Freshers 
Salary not disclosed 
10th Pass (SSC), 12th Pass (HSE), No Education/Schooling, Upto 9th Std 
