Wanted Female Office Assistant Jobs Opening in KSG Associates at Madurai
Wanted Female Office Assistant
0 Years 
4000 - 5000 Monthly 
Diploma(Front Office), B.Com(Commerce, Accounting, Auditing, Computer Applications, Economics, Finance, General, Taxation), BA(Accountancy, Book Keeping and Accountancy, Business Economics, Business Management, Commerce, Economics, English), M.Com, BBA/BBM, BCA, BSc(Mathematics and Computer Science, Nursing), MSc(Computer Science, Mathematics / Applied Mathematics, Nursing), 12th Pass (HSE), Vocational Training, Other Graduate(Other Graduate) 
Job Description
Key Responsibilities
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Clerical and Administrative Support
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Handle incoming and outgoing correspondence including letters, emails, and courier packages.
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Prepare documents, reports, and presentations as directed by managers.
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Maintain accurate records and organize files (both physical and digital).
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Reception and Front Desk Duties
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Greet visitors, clients, and staff in a professional manner.
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Answer and direct phone calls or emails to appropriate departments.
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Schedule appointments, meetings, and conference room bookings.
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Data Entry and Record Maintenance
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Enter, update, and maintain information in databases, spreadsheets, or internal systems.
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Keep employee records, attendance, or inventory logs up to date.
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Generate simple reports when required.
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Office Supplies and Inventory Management
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Monitor stock levels of office supplies such as stationery, equipment, and pantry items.
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Place purchase requests and coordinate with vendors to ensure timely replenishment.
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Maintain proper records of purchases and usage.
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Support to Staff and Management
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Assist senior executives with scheduling, travel arrangements, or expense tracking.
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Provide administrative support during meetings, such as preparing agendas, taking minutes, and distributing notes.
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Help in organizing office events, training sessions, or company activities.
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Documentation and Filing
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Maintain systematic filing systems for easy retrieval of documents.
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Ensure compliance with confidentiality and data protection policies.
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Archive outdated records while keeping active files well-organized.
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General Office Management
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Ensure cleanliness and orderliness of the office environment.
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Coordinate with housekeeping, maintenance, and IT support teams to resolve office issues.
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Support day-to-day operational needs as assigned by supervisors.
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Required Skills
To perform effectively, an office assistant should have a balance of technical and interpersonal skills:
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Communication Skills
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Clear verbal and written communication for handling correspondence and interactions.
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Ability to listen and respond promptly to queries from staff, clients, or visitors.
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Organizational Skills
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Managing multiple tasks simultaneously without compromising quality.
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Keeping files, schedules, and supplies in order for smooth office functioning.
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Computer Proficiency
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Knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).
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Familiarity with email handling, document management, and basic data entry software.
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Time Management
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Ability to prioritize work and meet deadlines efficiently.
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Ensuring that routine tasks are completed on time.
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Attention to Detail
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Accuracy in preparing documents, updating records, and managing files.
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Detecting and correcting errors in reports or communications.
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Customer Service Orientation
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Professional handling of clients, visitors, and colleagues.
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Building a welcoming and supportive environment.
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Adaptability and Flexibility
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Willingness to take on varied tasks depending on the day-to-day office needs.
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Ability to work independently as well as in a team.
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Core Competencies
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Reliability and Dependability
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Consistently completing assigned tasks and being available for support when needed.
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Confidentiality
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Handling sensitive company or employee information with discretion and integrity.
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Interpersonal Skills
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Building positive working relationships with team members across departments.
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Problem-Solving Ability
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Proactively addressing small office issues before they escalate.
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Offering practical solutions to improve workflow efficiency.
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Multitasking
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Managing administrative, clerical, and support duties without errors.
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Professionalism
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Maintaining a neat appearance, positive attitude, and respectful behavior.
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More information about this Wanted Female Office Assistant Job
Please go through the below FAQs to get all answers related to the given Wanted Female Office Assistant job
- What are the job requirements to apply for this Wanted Female Office Assistant job position?
- Ans: A candidate must have a minimum of fresher as an Wanted Female Office Assistant
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: Diploma, B.Com, BA, M.Com, BBA/BBM, BCA, BSc, MSc, Vocational Training, 12th Pass (HSE), Other Graduate
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Wanted Female Office Assistant is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Wanted Female Office Assistant position?
- Ans: There are immediate 1 job openings for Wanted Female Office Assistant in our Organisation.
