Administration Executive Jobs Opening in Digitech Softwares at Bodakdev, Ahmedabad
Job Description
Job Overview
We are looking for a highly organized, proactive, and reliable Administration Executive to join our team and manage the day-to-day administrative operations of the office. This role involves handling a wide range of administrative and clerical tasks, ensuring smooth business operations, and supporting management, employees, and clients effectively.
The ideal candidate should have excellent organizational skills, the ability to multitask, and strong communication abilities. This position plays a vital role in streamlining office processes and ensuring that all departments function efficiently and cohesively. Freshers are most welcome.
Key Responsibilities
1. Office Administration & Coordination
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Oversee daily office activities and ensure smooth functioning of operations.
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Maintain office supplies, inventory, and ensure the availability of necessary equipment.
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Coordinate with vendors, suppliers, and service providers for procurement and maintenance.
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Ensure proper upkeep of office facilities and handle repair or maintenance requests.
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Prepare and manage administrative reports, records, and documentation for internal use.
2. Communication & Correspondence
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Answer and direct phone calls professionally and handle customer inquiries.
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Manage incoming and outgoing correspondence, including emails, letters, and memos.
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Draft professional emails, circulars, and internal communication documents when required.
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Act as a point of contact between management, staff, clients, and external stakeholders.
3. Scheduling & Calendar Management
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Maintain and organize calendars for senior management and team leaders.
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Schedule meetings, appointments, and conference calls effectively.
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Coordinate internal and external meetings, ensuring availability of required resources.
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Arrange travel itineraries, accommodations, and logistics for employees and management.
4. File & Record Management
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Maintain a structured filing system for important documents, invoices, and contracts.
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Digitize and organize electronic records for easy access and retrieval.
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Ensure secure handling of sensitive documents and confidential company information.
5. Client & Visitor Management
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Welcome and greet clients, customers, and visitors with a professional demeanor.
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Provide information and direct them to the concerned department or personnel.
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Represent the company positively and ensure a smooth visitor experience.
6. Financial & Administrative Support
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Assist the finance team in handling petty cash, expense records, and basic bookkeeping.
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Process invoices, purchase orders, and reimbursement requests.
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Coordinate with accounting departments for bill settlements and vendor payments.
7. Human Resource Assistance (if required)
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Assist in recruitment processes by scheduling interviews and coordinating with candidates.
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Help maintain employee records, attendance logs, and leave management.
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Support HR in organizing training sessions, team-building activities, and employee engagement programs.
Skills & Competencies Required
1. Technical Skills
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Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
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Familiarity with office management software and tools for scheduling and communication.
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Basic understanding of record-keeping, reporting, and bookkeeping practices.
2. Soft Skills
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Excellent Communication Skills – Both verbal and written.
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Organizational & Time Management Skills – Ability to handle multiple tasks efficiently.
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Problem-Solving Attitude – Quick thinking and proactive decision-making.
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Customer Service Orientation – Ensuring a positive experience for clients and visitors.
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Discretion & Confidentiality – Ability to manage sensitive information responsibly.
More information about this Administration executive Job
Please go through the below FAQs to get all answers related to the given Administration executive job
- What are the job requirements to apply for this Administration executive job position?
- Ans: A candidate must have a minimum of 06 Months to 3+ year experience as an Administration executive
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, BBA/BBM
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Administration executive is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Administration executive position?
- Ans: There are immediate 1 job openings for Administration executive in our Organisation.
Job Particulars
About Company
Digitech Softwares in Bodakdev Ahmedabad is known to satisfactorily cater to the demands of its customer base. The business came into existence in 2014
