Administrative Assistant Jobs Opening in AGT Pvt Ltd at Tiruppur
Job Description
Key Responsibilities:
1. General Office Administration:
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Manage and oversee the daily operations of the office.
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Maintain office supplies inventory by checking stock levels, anticipating needs, placing orders, and verifying receipts.
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Ensure that the office environment is clean, organized, and well-maintained.
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Receive and direct visitors, handle incoming calls and emails, and ensure prompt responses to inquiries.
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Maintain office equipment and coordinate maintenance or service when necessary.
2. Document Management:
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Create, organize, and maintain physical and digital files and records for easy retrieval and compliance with company policies.
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Draft, proofread, and format documents such as reports, memos, letters, and emails.
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Handle confidential and sensitive information with discretion and professionalism.
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Assist in preparing documents for internal meetings and external presentations.
3. Scheduling and Calendar Management:
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Maintain and coordinate schedules, meetings, appointments, and travel arrangements for managers and teams.
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Organize meeting logistics, including room reservations, equipment setup, and catering if required.
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Ensure meeting agendas are prepared and distributed in advance; take minutes and follow up on action items.
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Manage time effectively to prioritize tasks and accommodate sudden schedule changes.
4. Communication and Coordination:
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Serve as a liaison between departments and support staff to ensure smooth communication.
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Coordinate with vendors, service providers, and external stakeholders for office-related requirements.
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Provide administrative support to various teams and projects, including data entry and research tasks.
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Distribute internal communication, notices, and memos as directed by management.
5. Data Entry and Record Keeping:
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Accurately input data into spreadsheets, databases, and other software systems.
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Maintain records related to attendance, expenses, employee details, and office assets.
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Generate reports from data as required by management and other departments.
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Assist with audits and data verification processes.
6. Event and Travel Coordination:
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Organize internal and external events such as meetings, training sessions, celebrations, or team-building activities.
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Arrange travel bookings including flights, hotels, and transportation for executives and staff.
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Prepare travel itineraries and reconcile travel expenses in a timely manner.
7. Support for HR and Finance Functions:
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Assist the HR department with onboarding new employees by preparing documentation and organizing orientation sessions.
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Help process administrative paperwork related to leaves, attendance, and employee records.
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Assist finance or accounts departments with documentation and filing of invoices, expense reports, and purchase orders.
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Ensure timely submission and accuracy of employee timesheets and reimbursements.
8. Office System Management:
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Familiarity with using office management systems and software such as document management systems, calendar apps, and CRM tools.
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Help troubleshoot minor IT or connectivity issues and liaise with IT support when needed.
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Ensure that company policies related to data privacy, equipment use, and communication protocols are followed.
More information about this Administrative Assistant Job
Please go through the below FAQs to get all answers related to the given Administrative Assistant job
- What are the job requirements to apply for this Administrative Assistant job position?
- Ans: A candidate must have a minimum of fresher as an Administrative Assistant
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: Diploma, Certificate Course (ITI), B.Com, BA, BBA/BBM, BCA, BE/B.Tech, BSc
- What are the salary requirements for this job?
- Ans: The salary range is between 18500 and 22500 Monthly. The Salary will depend on the interview. This Administrative Assistant is a Full Time in Tiruppur.
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Administrative Assistant is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Administrative Assistant position?
- Ans: There are immediate 1 job openings for Administrative Assistant in our Organisation.
Job Particulars
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