Back Office Assistant Jobs Opening in Samarth Softech Solutions Pvt. Ltd. at CBD-Belapur, Navi Mumbai
Back Office Assistant
Job Description
Key Responsibilities:
- Drafting professional letters and emails with the help of tools like Chat GPT
- Preparing and formatting official communication documents
- Performing data entry tasks accurately and efficiently
- Maintaining and organizing digital files and records
- Assisting with routine office documentation work
1. Data Entry and Record Management
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Enter, update, and maintain accurate records in company databases or spreadsheets.
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Ensure timely input of financial transactions, customer records, inventory data, and HR documents.
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Verify and cross-check data for errors and inconsistencies before processing.
2. Document Handling
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Receive, organize, scan, file, and maintain physical and digital documents.
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Prepare reports, letters, invoices, forms, and internal memos as directed.
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Maintain confidentiality and secure handling of sensitive documents.
3. Administrative Support
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Assist other departments with administrative tasks such as preparing presentations, managing schedules, and organizing files.
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Coordinate with front-office staff to relay messages or pass on documents.
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Help manage office supplies inventory and reordering processes.
4. Communication and Coordination
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Communicate with vendors, internal staff, or customers over email or phone regarding routine operational queries.
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Coordinate between departments to ensure timely completion of tasks.
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Send follow-up emails and reminders for document submissions, approvals, or task updates.
5. Transaction Processing
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Process invoices, purchase orders, and payment vouchers as per internal procedures.
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Assist with payroll data compilation, expense reimbursements, or ledger entries under supervision.
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Record and verify incoming and outgoing payments and prepare transaction summaries.
6. Compliance and Reporting
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Assist in the preparation of compliance-related documentation for audits or regulatory reporting.
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Generate and format daily, weekly, or monthly reports for management review.
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Ensure internal documents follow company formats, version control, and filing protocols.
7. Support to Other Teams
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Assist HR in employee onboarding/offboarding paperwork.
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Support finance in data reconciliation or maintaining petty cash records.
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Help marketing or logistics teams with bulk emails, mailing lists, or dispatch follow-ups.
Computer Skills:
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Proficient in MS Office (Excel, Word, Outlook, PowerPoint).
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Typing speed of 30+ words per minute (preferred).
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Familiarity with ERP software, data entry tools, or CRM systems is a plus.
Soft Skills:
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Attention to detail and accuracy.
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Good written and verbal communication skills.
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Organizational and time-management abilities.
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Ability to handle repetitive tasks with consistency.
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Team-oriented with a willingness to learn and support colleagues.
More information about this Back Office Assistant Job
Please go through the below FAQs to get all answers related to the given Back Office Assistant job
- What are the job requirements to apply for this Back Office Assistant job position?
- Ans: A candidate must have a minimum of fresher as an Back Office Assistant
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: Diploma, B.Com, BA
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Back Office Assistant is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Back Office Assistant position?
- Ans: There are immediate 1 job openings for Back Office Assistant in our Organisation.
Job Particulars
About Company
Mumbai, Navi Mumbai 
Freshers 
Salary not disclosed 
B.Com, BA, BBA/BBM, BSc
Mumbai, Navi Mumbai
Freshers
Salary not disclosed
B.Com, BA, BBA/BBM, BSc
Mumbai, Navi Mumbai
Freshers
Salary not disclosed
B.Com, BA, 12th Pass (HSE)
Mumbai, Navi Mumbai
Freshers
Salary not disclosed
B.Com, BA, BBA/BBM, BSc 
