Executive Assistant to Managing Director Jobs in Noida - Donepull

Objective

• To manage the office of Managing Director, providing high-level, confidential executive
  
• level ,support to ensure effectiveness and efficiency.
  
• Reports to : Managing Director
  

Key tasks and responsibilities

• Anticipating the needs of the MD and proactively addressing issues with an emphasis on sound judgment and appropriate.
  
• Work closely with other team members and strategic partners on key related tasks and projects.
  
• Manage and maintain the calendar and long term schedule.
  
• Responsible for managing the day to day schedules
  
• Receive guests and answer the telephone for the MD
  
• Prepare itineraries and coordinate all travel arrangements for the MD including assembling materials and information needed for travel.
  
• Ensuring that material for discussion and back ground papers are appropriately prepared and MD briefed about it prior to meetings.
  
• Preparation of agenda and keeping such records as required.
  
• Attending meetings, events, and other key destinations where directed by the MD.
  
• Coordinate administrative tasks such as timesheets, and expense forms and handling mail and correspondence for the MD and follow up on all aspects
  
• Liaise with Board members and investors as required.
  
• Coordinate conference calls, conferences and meetings with internal team and external parties (including C-level executives, members and prospects, funders, colleagues, stakeholders and policymakers)
  
• Responsible for handling all guest and employee inquiries in an effective and efficient manner.
  
• Maintain and file all relevant financial documentation and other file and folders as required
  
• Maintain MIS on various aspects of the organization and presentation as desired by MD.
  
• Organization of events and other activities including personal requirements.
  
• Preparation of materials and logistics for Board of Director meetings and calls.
  
• Special projects on an as needed basis.
  

Critical aspects of the job:

• To ensure strict confidentiality of the office of MD
  
• To work extended hours and beyond the working hours from home as required.
  
• Always staying in touch while MD is traveling.
  

Qualification & Skills

• Bachelors Degree with five years plus of experience supporting senior managers, strong computer skills.
  
• Ability to manage upwards
  
• Handle confidential information and multitask.
  
• Personal attributes such as discretion, a high level of professionalism, strong attention to detail, organization and written.