Import-Export Documentation Executive Jobs Opening in Giroba exim services at Mumbai
Import-Export Documentation Executive
Job Description
Position Overview
The Import-Export Documentation Executive plays a pivotal role in managing international trade documentation and ensuring the seamless movement of goods across borders. This position involves preparing and verifying all documentation related to imports and exports, complying with international trade regulations, coordinating with shipping lines and freight forwarders, and ensuring timely clearance from customs and port authorities.
The ideal candidate must possess strong attention to detail, thorough knowledge of documentation procedures, and an understanding of customs compliance. They act as the backbone of the logistics and international trade function, facilitating timely shipments and minimizing risk.
Key Responsibilities
1. Preparation and Verification of Export/Import Documents
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Prepare all pre-shipment and post-shipment documentation such as:
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Invoice
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Packing list
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Shipping bill
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Bill of lading
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Certificate of origin
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GSP (Generalized System of Preferences) certificate
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Insurance certificates
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Cross-check documents for accuracy, consistency, and regulatory compliance.
2. Customs and Compliance Handling
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Coordinate with customs brokers and CHA (Customs House Agents) for customs clearance.
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Submit documents for customs assessments and follow up on clearance status.
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Ensure compliance with DGFT (Directorate General of Foreign Trade) and RBI (Reserve Bank of India) guidelines.
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Manage duty drawback documentation and applications if applicable.
3. Coordination with Freight Forwarders and Shipping Lines
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Liaise with shipping companies, NVOCCs (Non-Vessel Owning Common Carriers), and freight forwarders to schedule shipments and negotiate freight rates.
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Arrange container bookings or air cargo space as per shipment schedules.
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Track and monitor shipment status, ensuring timely delivery and documentation sharing.
4. Bank Documentation and Payments
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Prepare documents required for LC (Letter of Credit) negotiation, advance payments, and CAD (Cash Against Documents) transactions.
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Coordinate with banks for document submission under LC terms and ensure realization of export proceeds.
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Maintain communication with the finance team regarding foreign exchange rates, invoices, and payments.
5. Record Keeping and MIS Reporting
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Maintain detailed records of all import-export transactions, shipment files, and correspondence for audit and compliance purposes.
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Generate regular MIS reports on pending shipments, document submissions, payments, and clearance timelines.
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Support audit and government inspections with proper documentation and response.
6. Regulatory Compliance and Licensing
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Keep updated with changing import-export laws, HS codes, tariffs, and trade agreements.
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Apply for EPCG, MEIS, RoDTEP, and other government schemes where eligible.
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Manage EXIM licenses, RCMC registrations, and DGFT updates.
7. Internal Coordination
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Coordinate with purchase, production, warehouse, quality, and finance teams to align dispatches and documentation.
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Verify goods readiness and packaging standards for international transit.
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Support customers and vendors with required export-import documents as per Incoterms (FOB, CIF, DDP, etc.).
More information about this Import-Export Documentation Executive Job
Please go through the below FAQs to get all answers related to the given Import-Export Documentation Executive job
- What are the job requirements to apply for this Import-Export Documentation Executive job position?
- Ans: A candidate must have a minimum of fresher as an Import-Export Documentation Executive
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: B.Com, BBA/BBM, 12th Pass (HSE)
- What are the salary requirements for this job?
- Ans: The salary range is between 5000 and 7000 Monthly. The Salary will depend on the interview. This Import-Export Documentation Executive is a Full Time in Mumbai.
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Import-Export Documentation Executive is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Import-Export Documentation Executive position?
- Ans: There are immediate 1 job openings for Import-Export Documentation Executive in our Organisation.
Job Particulars
About Company
Mumbai 
Freshers 
Salary not disclosed 
12th Pass (HSE)
Mumbai, Thane
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Diploma, B.Com, 10th Pass (SSC), 12th Pass (HSE)
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B.Com, BA, BBA/BBM, BCA, BSc
Mumbai
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B.Com, BA, BBA/BBM, BBS, BMS
Mumbai
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B.Com, BA, 12th Pass (HSE)
Mumbai
Freshers
Salary not disclosed
B.Com, BA, BBA/BBM, BCA, BSc
Mumbai
Freshers
Salary not disclosed
B.Com, BA, BBA/BBM 
