Office Assistant Jobs Opening in Hamsam textile traders at Coimbatore-Others, Coimbatore
Office Assistant
Job Description
Position Overview:
We are looking for a reliable and hardworking Office Assistant to support our daily office operations. This role is ideal for individuals who are organized, punctual, and eager to learn. No prior experience or computer knowledge is required, and training will be provided. The Office Assistant will be responsible for handling basic office tasks such as filing, documentation, running errands, and assisting staff as needed.
The ideal candidate should be sincere, responsible, and able to follow instructions well. This is a great opportunity for someone looking to begin a career in an office environment.
Key Responsibilities:
1. Filing and Record Keeping:
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Arrange and maintain physical files, folders, and records.
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Label documents and store them properly for easy access.
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Retrieve documents when required by staff or management.
2. Photocopying and Printing:
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Use photocopiers and printers to make copies of documents.
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Distribute printed materials to the concerned departments or staff members.
3. Document Handling:
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Collect and deliver internal documents to various departments.
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Assist in preparing and organizing files for meetings or presentations.
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Help in sorting and stapling papers, letters, or reports.
4. Office Cleaning and Maintenance Support:
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Keep the office space tidy and well-organized (basic cleaning duties as needed).
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Ensure that the pantry area and common spaces are clean and well-stocked (tea/coffee/supplies).
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Inform the office manager if any equipment or supplies need restocking.
5. Mail and Courier Handling:
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Receive and distribute incoming mail and packages.
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Prepare and send outgoing mail or courier packages.
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Maintain records of incoming and outgoing correspondence.
6. Assisting Staff:
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Run errands within the office or nearby (such as collecting items or delivering documents).
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Support different departments when they need help with simple tasks.
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Assist during meetings by arranging chairs, water, or stationery items.
7. Monitoring Supplies:
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Keep track of office supplies like paper, pens, and files.
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Inform the supervisor when items need to be reordered.
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Help in organizing storage areas and keeping them neat.
Skills and Competencies:
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Willingness to Learn: Open to learning new tasks as taught by supervisors or co-workers.
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Basic Communication: Ability to understand and follow simple instructions in the required language.
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Organized: Keeps files and documents neatly arranged and easy to find.
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Punctual and Responsible: Comes to work on time and takes assigned duties seriously.
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Team Player: Works well with others and is respectful to all staff members.
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Basic Literacy: Can read and write simple text (preferred but not compulsory).
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Physically Active: Able to move around the office and carry light packages or files when required.
More information about this Office Assistant Job
Please go through the below FAQs to get all answers related to the given Office Assistant job
- What are the job requirements to apply for this Office Assistant job position?
- Ans: A candidate must have a minimum of fresher as an Office Assistant
- What is the qualification for this job?
- Ans: The candidate can be a Graduate from any of the following: 12th Pass (HSE), 10th Pass (SSC)
- What is the hiring Process of this job?
- Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.
- This Office Assistant is a work from home job?
- Ans: No ,its not a Work from Home Job.
- How many job vacancies are opening for the Office Assistant position?
- Ans: There are immediate 1 job openings for Office Assistant in our Organisation.
Job Particulars
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