Personal Secretary Jobs in Pondicherry - Webs 4 Technologies

Personal Secretary

Webs 4 Technologies

0 Years

15000 - 22000 Monthly

Expired

Posted: 07 Mar 17

Job Description

Manage and maintain the MDs diary and email account.
Filter emails, highlight urgent correspondence and print attachments.
Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations, and other requests.
Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
Prepare correspondence on behalf of the MD, including the drafting of general replies.
Minute general meetings as required and complete research on behalf of the MD.
Keep and retrieve files.
Ensure guests meeting with the MD are well taken care of.
Provide a service that is in line with the MDs work habits and preferences.
Willing to travel for the Coordination Work.

Additional duties

To attend supervision, training, and meetings as and when required. You may be required to perform other ad-hoc tasks around the Company that may be deemed necessary.
Person Specification
Be aware of Health and Safety standards; along with a high understanding of Dignity and Diversity in the workplace
A good deal of common sense, etiquette and an ability to think on ones feet
Ideally educated to degree level (A level education considered)
A minimum of one years PA / secretarial experience at a senior level (Fresher also can apply)
Shorthand / excellent typing skills, speed and accuracy essential (Added ability)
Good computer literacy (MS Office, Excel, PowerPoint)
Excellent organizational skills
Excellent communication skills, both verbal and written
Professional telephone manner
Proven ability to work under pressure and to tight deadlines
Bright, confident personality
Well presented
Highly personable
Flexible and mature approach with ability to work unsupervised
Willing to travel Desirable skills
A second language such as Hindi, and Regional languages.